Posted by Rachael Jones on Feb 9, 2022 9:30:00 AM

How Does a Virtual Training Producer Elevate Your Virtual Classroom?

 virtual training producer

The Virtual Training Producer role is becoming more and more important for corporate training programs. A good virtual producer is responsible for the overall success of your event from a technical standpoint. A virtual producer can be worth their weight in gold - aiding before, during and after your training.

They are there to support the training facilitator, participants, and the technology to ensure your training program is engaging and goes off without a hitch. 


What Exactly Does a Virtual Training Producer Do?

A virtual producer manages the technical delivery of your live training session. They are available to assist your virtual instructor with interaction and moderation when it is needed. This means that if your virtual instructor is having technical difficulties, or is unable to run the training session, your virtual producer can take over with little disruption to your learners.

They also have a thorough knowledge of whatever virtual delivery platform you are using, including its features, functionalities, and limitations. They will provide detailed instructions to participants on using any available tools and can troubleshoot technical issues that may arise. Imagine you have one participant having issues joining your vILT session. Instead of the instructor stopping the lesson and disrupting everyone else in the class, your virtual producer can fix the issue behind the scenes.

They also work with stakeholders including facilitators, and course designers prior to the event so they can acquire presentation content, configure planned interactions, and prepare for live delivery.

This approach also means that if your virtual instructor is having technical difficulties, or is unable to run the training session, your virtual producer can take over with little disruption to your learners.


Benefits of a Virtual Producer

  1. Wasted time and cancellations

Virtual producers are experts in time management. This includes setting priorities, scheduling regular check-ins with team members or clients, and using productivity tools. This reduces wasted time and the potential for cancelled training sessions. They help ensure that all the logistics are handled and that all team members are aware of their responsibilities.


  1. Provide a higher-quality learning experience

A Virtual Producer can help to elevate the quality of your next corporate training program in a few ways. Using their communication, organization, and time management skills can help ensure that all learners are on the same page and that the project is completed on time and within budget. Good virtual producers keep up to date with new trends and technologies, so they can help keep your training programs relevant.


  1. Create engaged learners

A Virtual Producer will ensure that all stakeholders are on the same page during training by quickly responding and communicating with team members, clients, vendors, etc. Ever noticed an unengaged or disinterested learner on a zoom call? A virtual producer will! They will reach out directly to the person to ensure they are following along with the training, and if they need any further assistance. This is an excellent way of helping to create engaged learners who are eager to learn. This assistance doesn’t end with the virtual classroom session. Virtual producers will be in contact with learners to answer any questions and to provide follow-up materials.


Role of a Virtual Producer during a Training Program

Virtual Producers work through your training program to ensure that all learners are staying engaged and on task. They will check in with participants, create and manage breakout rooms, and deploy interactive measures. They are also able to run the presentation or add any additional commentary as needed while being ready to run the session in the event of any technical issues. They are there to support the facilitator, participants, and the technology – however, needed.


After The Event, The Virtual Producer Will:

  • Evaluate how the event went and what could be improved for next time

  • Make notes of any changes that need to be made to the project plan

  • Update team members and stakeholders on any changes or updates that have been made

  • Collect all necessary feedback from team members and stakeholders to make further changes if needed



Looking to hire the right Virtual Producer, but not sure where to begin?

Download our FREE '11 Steps for Creating Virtual Instructors Led Training' eBook 


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Topics: corporate training program, virtual training, corporate training programs, virtual instructor lead, virtual classroom, corporate training partnership, virtual producer, staffing virtual producer, virtual training producer, virtual class, successful virtual classroom environment

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