Posted by Rachael Jones on Oct 11, 2023 9:30:00 AM

Contract Technical Writers and SMEs:
Key to Technology Implementations

The rapid advancement of technology has not only revolutionized how businesses operate but has also made it more imperative than ever to accurately document these complex processes. When companies are implementing a new software change, having defined documentation is critical for proper user adoption.

The role of technical writers and Subject Matter Experts (SMEs), and how they collaborate is crucial.

contract technical writerBut what exactly is technical writing, and why should it matter to your organization?

Read about the benefits of engaging contract
remote technical writers, and how they can collaborate effectively with Subject Matter Experts to propel your technology implementations to success.


What is Technical Writing?

Technical writing is the practice of translating complex information into easily understandable text. It is more than just good grammar or strong writing skills. Technical writing aims to deliver clear, straightforward documentation that serves a practical purpose whether that's guiding a user through a software interface, detailing the steps to execute a procedure, or explaining the inner workings of a topic.

Technical Writing Examples

  1. User Manuals: Often accompanying software or hardware products, user manuals offer step-by-step guides for the end-user.
  2. Standard Operating Procedures (SOPs): These are sets of instructions that detail the steps necessary to carry out a particular operation or process.
  3. Technical Reports: These are exhaustive documents that provide an in-depth analysis of a subject, often packed with data and actionable insights.
  4. Process Maps: Created using tools like Microsoft Visio, these are graphical representations of a process, offering a bird's-eye view of how different components or steps interact.

    Click below for more Technical Writing Examples:

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Top 10 Technical Writing Examples




Critical Skills for Technical Writing

  1. Attention to Detail: A minor mistake in a technical document can lead to substantial errors in execution.
  2. Ability to Simplify Complex Information: The knack for translating jargon into layman’s terms is invaluable.
  3. Proficiency in Tools: a Technical writer often needs to use specialized software like Microsoft Visio, Adobe FrameMaker, or XML editors.
  4. Project Management Skills: Technical writers often juggle multiple documents and timelines simultaneously.
  5. Collaboration: Effective communication and cooperation with SMEs, editors, and other stakeholders are crucial.


The Role of Subject Matter Experts (SMEs)

Subject Matter Experts (SMEs) are the cornerstone of technological advancements. They possess deep expertise in specific areas, be it a software application, a piece of machinery, or a complex business process. However, their knowledge is often trapped in industry-specific language or confined to their own specialized teams. Translating this expertise into actionable documentation is a significant challenge. While these SMEs are highly skilled, they are not always skilled in the art of documentation and writing. This is where having remote technical writers avaliable when and where they are needed can be a powerfull partner.


The Synergy of SMEs and Technical Writers

Contract technical writers and SMEs form a symbiotic relationship. SMEs offer raw knowledge and expertise, while technical writers serve as translators who reformulate this information into accessible content. This collaboration is particularly useful in large-scale technology implementations where clear, actionable documentation is vital for success.

Facilitating Knowledge Transfer

The exchange of information between an SME and a technical writer is not merely a one-off interview but a process of ongoing engagement. It involves meetings, interviews, and even observations, allowing the writer to capture the nuances and contexts that are critical for accurate documentation.


Benefits of Contract Technical Writers in Technology Implementation


The fluid nature of technology projects necessitates a workforce that can adapt quickly. Contract technical writers offer the flexibility to scale up or down based on the project requirements.


Technical writing is not a one-size-fits-all domain. Different projects have varied needs—be it process mapping, crafting SOPs, or developing technical guides. Having a team of specialized writers ensures that you have the right skill set for each specific documentation requirement.

Types of Documents and Tools

  1. Process Maps: Using Microsoft Visio, technical writers can create complex process maps that detail every aspect of a workflow.

  2. Standard Operating Procedures (SOPs): SOPs are crucial for ensuring that tasks are performed consistently and correctly, minimizing room for errors or inefficiencies.

  3. Technical User Guides: These comprehensive guides offer users a handbook to make the most of the technology at hand, serving as a go-to resource for troubleshooting and optimization.

The Long-Term Impact

Incorporating technical writers into your technology implementation projects has long-term benefits. Well-crafted documentation serves as an enduring resource for training new employees, a reference guide for existing staff, and a benchmark for future projects. Moreover, this collaborative approach lays the groundwork for a culture that values clear communication and systematic documentation, setting up your organization for sustained success.



The benefits of integrating contract technical writers and Subject Matter Experts in your technology implementation projects are manifold. From ensuring effective knowledge transfer to crafting specialized, scalable, and cost-effective documentation, this collaborative approach lays the foundation for project success. It empowers your team, optimizes your workflows, and most importantly, it ensures that the wealth of knowledge within your organization is not just stored but effectively utilized to fuel future growth and innovation.

In the rapidly evolving technological landscape, it is this synergy between contract technical writers and Subject Matter Experts that can provide your organization with the competitive edge it needs to succeed.

So, as you plan your next large-scale technology implementation, remember: don't underestimate the value of expert communication. Reach out to us today to connect with experienced Contract Technical Writers who can make your project a success.

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Topics: technical writer, technical writers, contract technical writer, contract technical writers, new technology rollout, subject matter expert

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